Working remotely with different office locations often comes along with communication and collaborating challenges. Let’s imagine missing out an important update made in headquarters. Sounds scary right?  Maintaining effective internal communication and collaboration is becoming very crucial for organizations growth. To facilitate a better environment, many companies are opting Intranet SharePoint 365 solutions to streamline their operations and improve information flow.

But how to achieve the goal of getting the right SharePoint company Intranet? So here we are! This guide will take you through the process and steps of creating a powerful Intranet using SharePoint, highlighting the benefits and key features. To crack the secret of Intranet implementation continue scrolling and keep reading.

What is SharePoint based Intranet?

The creation of Intranet using SharePoint contributes to developing a private network that uses SharePoint technology to create a centralized digital workspace for everyone in the organization. From CEO to executive level, keeping everyone on the same page of what’s happening.

It acts as a hub for information sharing, document management, and collaboration within an organization. With the extra ordinary features of SharePoint in use, companies can build a robust Intranet using SharePoint that meets their unique needs.

Learn more about SharePoint Document Management System

What are the benefits of SharePoint Intranet Office 365?

Before learning how to build Intranet SharePoint 365, it is important to learn why to build an intranet? Building an intranet can help you witness some of the most exciting and useful benefits like:

1. Improved Collaboration: A SharePoint company intranet empower better teamwork by providing tools for document sharing, project management and the real time communication (most needful for remote workers).
2. Enhanced Information Flow: A centralized platform helps employees to find and access anything at their own pace. This ensures to foster a better workplace by keeping everyone on the same page.
3. Strengthened Corporate Culture: For remote or distributed work environments, SharePoint intranet reinforce company values and keep employees connected.
4. Boosting Productivity: With a quick access to resources and streamlining processes, a SharePoint Intranet Office 365 can boost employee productivity by 20-25%.

What are the steps to Create an Intranet in SharePoint 365?

1. Choose the Right Site Type

When using SharePoint for intranet development, you have two main options:

• Team Sites: Ideal for project management and smaller group collaboration.
• Communication Sites: Perfect for company-wide information sharing and larger-scale intranet solutions.

For most intranet SharePoint 365 projects, Communication Sites are the best choice due to their ability to reach a wider audience and assign contributor roles effectively.

2. Plan Your Intranet Structure

Before diving into the creation process, it’s crucial to plan your intranet’s structure:

• Identify key objectives and user needs
• List essential pages and features
• Create a logical hierarchy of pages and sub-pages
• Consider working with an integrator for complex structures

3. Create and Customize Pages

Once you have a plan, start building your SharePoint based intranet:

• Create main pages and sub-pages
• Customize the design to match your company’s branding
• Use site templates for consistency across different departments
• Implement page templates for easy content creation by contributors

4. Add Functional Features with Webparts

SharePoint’s Webparts allow you to add various features to your intranet. Some popular options for a SharePoint company intranet include:

• Social media integration (e.g., LinkedIn, Twitter, Yammer feeds)
• News display sections
• Employee directory (Who’s Who)
• Search functionality
• Shortcut links to important resources
• Navigation bars for easy site exploration

5. Integrate Your Intranet into the IT Environment

To ensure high adoption rates, your intranet using SharePoint should be seamlessly integrated into your company’s existing IT infrastructure:

• Implement a “unified experience” navigation bar for easy access to all company sites
• Pin the intranet to relevant Microsoft Teams channels
• Use targeted communications to deliver personalized content

6. Train and Support Users

The success of your SharePoint intranet Office 365 depends on user adoption. To encourage this:

• Communicate the benefits and features of the new intranet
• Gather feedback from employees to refine and improve the system
• Provide comprehensive training on how to use the intranet effectively
• Offer ongoing support and resources for users

Best Practices for a Successful SharePoint Intranet

1. Simple Intranet: Ensure to design your intranet with user-friendliness in mind. A clear, clean and intuitive interface will encourage regular user interaction.
2. Mobile Friendly: It is very important to keep in mind that intranet SharePoint 365 is mobile friendly and can be easily accessed through mobile devices.
3. Regularly Update Content: Keeping employees engaged and active it is very important to publish fresh content on intranet. Keep updating information and encouraging user- generated content.
4. Robust Search Features: By utilizing the powerful search function is crucial for helping employees find the information they need.
5. Encourage Collaboration: Features like forums, polls and celebration updates organizational heads can promote teamwork and knowledge sharing.

Security Considerations for Your SharePoint Intranet

When using SharePoint for intranet purposes, security should be a top priority:

• Implement strong access controls and user authentication
• Regularly update and patch your SharePoint environment
• Train employees on cybersecurity best practices
• Use SharePoint’s built-in security features to protect sensitive information
• Regularly backup your intranet data

Customizing Your SharePoint Intranet

One of the strengths of a SharePoint based intranet is its flexibility. Consider these customization options:

• Develop custom Webparts for unique business needs
• Create branded themes and layouts
• Integrate third-party apps and tools
• Implement workflow automation for common business processes

The Future of SharePoint Intranets

As technology evolves, so too will the capabilities of intranet SharePoint 365 solutions. Keep an eye on emerging trends such as:

• Artificial Intelligence integration for personalized user experiences
• Enhanced collaboration tools for remote and hybrid work environments
• Improved analytics for better decision-making and resource allocation
• Augmented Reality features for training and support

Conclusion

The thought of building intranet using SharePoint is an ideal way to improve internal communication, boosting productivity and fostering a strong work environment. By following quick steps, you can build a SharePoint company intranet that fits your company’s unique needs.

Remember, the key to a successful SharePoint intranet Office 365 implementation lies in careful planning, user-centric design, and ongoing optimization.

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FAQ’s

1. What is the difference between Intranet and Internet in SharePoint?

Private network within an organization for secure file sharing, while the internet is a global network accessible to everyone.

 

2. What is a modern intranet SharePoint?

A modern SharePoint intranet resource hub with personalized design, news, color-coded calendar, SharePoint library search, birthdays webpart, and KPIs to motivate employees.

 

3. Is SharePoint the best intranet?

Indeed, SharePoint is one of the best intranet service providers. With scalable options and customizations, it provides what organization’s needs.